Rotary International Convention Checklist

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== Rotary International Convention Display Checklist ==
== Rotary International Convention Display Checklist ==
-
* Banners -6 for a corner booth, 9 for a side booth
+
* Banners -6 for a Corner Booth, 9 for a Side Booth
 +
* Candy Bowl
 +
* Candy (can be purchased locally)
* Duct Tape
* Duct Tape
 +
* Two sided stick tape (check and see if still good)
 +
* Velcro (check and see if adhesive is still good)
* Clear 2" Scotch Tape
* Clear 2" Scotch Tape
-
* Banner Hooks 3 per banner + 6 extras
+
* Banner Hooks 3 per Banner + 6 Extras
-
* Key rings
+
* 1" dia. Key Rings for Hanging Banners
-
*Stapler
+
* Stapler
-
* Charger Cords
+
* Charger Cords  
* Power Strip
* Power Strip
-
* Power Adapters for country
+
* Power Adapters for Host Country
* Voltage Converters
* Voltage Converters
-
* 1000 Thousand Smiles Flyers
+
* 1000 Thousand Smiles Flyers (used 484 in 2019 Hamburg Convention)
-
* Business Cards for each volunteer
+
* Business Cards for Each Volunteer
* Passports
* Passports
-
* Suitcase weight hook
+
* Suitcase Hook Scale
-
* Camera
+
* Camera (optional - iPhone will probably suffice)
-
* GoPro
+
* GoPro and tripod(optional)
-
* Tripod
+
* Car GPS (Program key points before departure)
-
* Car GPS
+
* Umbrellas
 +
* Computer
 +
* Cell Phone Chargers and Power Pack (power pack very important)
 +
* Hands Free Cell Phone Unit (optional - most rental cars now have hands free)
 +
* Scissors
 +
* Wire Cutting Pliers
 +
* Multi-bit screwdriver
 +
'''TO BUY AFTER ARRIVING:'''
 +
* Water
 +
* Snacks
 +
* Candy if not purchased before departure
= Things to do in advance =
= Things to do in advance =
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* Rental Car Insurance
* Rental Car Insurance
* Voting Delegate Papers
* Voting Delegate Papers
-
* Check with your carrier on on Cell Phone, Messaging and Data Charges
+
* Check with your Carrier on Cell Phone, Messaging and Data Charges
 +
 
 +
= At the Convention =
 +
* Hang banners on back wall in logical order with impacting pictures where they will be at passer by's first sight
 +
* Set up table in front of booth with 2 or 3 sets of brochures fanned out, business cards and candy bowl in the center at hands reach for passerbys
 +
* Try to have at least one person in front of the table at all times making eye contact and verbally greeting the passerbys
 +
* Try to keep telephone, smart pad and computer use at a minimum in the booth. If you are not making eye contact with the people they will usually walk right by without seeing what is in your booth
 +
* Keep the booth manned all the time the House of Friendship is open

Revision as of 05:11, 9 June 2019

Rotary International Convention Display Checklist

  • Banners -6 for a Corner Booth, 9 for a Side Booth
  • Candy Bowl
  • Candy (can be purchased locally)
  • Duct Tape
  • Two sided stick tape (check and see if still good)
  • Velcro (check and see if adhesive is still good)
  • Clear 2" Scotch Tape
  • Banner Hooks 3 per Banner + 6 Extras
  • 1" dia. Key Rings for Hanging Banners
  • Stapler
  • Charger Cords
  • Power Strip
  • Power Adapters for Host Country
  • Voltage Converters
  • 1000 Thousand Smiles Flyers (used 484 in 2019 Hamburg Convention)
  • Business Cards for Each Volunteer
  • Passports
  • Suitcase Hook Scale
  • Camera (optional - iPhone will probably suffice)
  • GoPro and tripod(optional)
  • Car GPS (Program key points before departure)
  • Umbrellas
  • Computer
  • Cell Phone Chargers and Power Pack (power pack very important)
  • Hands Free Cell Phone Unit (optional - most rental cars now have hands free)
  • Scissors
  • Wire Cutting Pliers
  • Multi-bit screwdriver

TO BUY AFTER ARRIVING:

  • Water
  • Snacks
  • Candy if not purchased before departure

Things to do in advance

  • Convention Parking Pass
  • Convention Stand Electicity
  • Convention Stand Furniture
  • Convention Stand Lighting
  • Reserve Hotel or AirB&B
  • Airplane Tickets
  • Rental Car Reservation
  • Rental Car Insurance
  • Voting Delegate Papers
  • Check with your Carrier on Cell Phone, Messaging and Data Charges

At the Convention

  • Hang banners on back wall in logical order with impacting pictures where they will be at passer by's first sight
  • Set up table in front of booth with 2 or 3 sets of brochures fanned out, business cards and candy bowl in the center at hands reach for passerbys
  • Try to have at least one person in front of the table at all times making eye contact and verbally greeting the passerbys
  • Try to keep telephone, smart pad and computer use at a minimum in the booth. If you are not making eye contact with the people they will usually walk right by without seeing what is in your booth
  • Keep the booth manned all the time the House of Friendship is open
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