From Thousand Smiles Wiki

Rotary International Convention Display Checklist

• Banners -6 for a Corner Booth, 9 for a Side Booth
• Candy Bowl
• Candy (can be purchased locally)
• Duct Tape
• Two sided stick tape (check and see if still good)
• Velcro (check and see if adhesive is still good)
• Clear 2" Scotch Tape
• Banner Hooks 3 per Banner + 6 Extras
• 1" dia. Key Rings for Hanging Banners
• Stapler
• Charger Cords
• Power Strip
• Power Adapters for Host Country
• Voltage Converters
• 1000 Thousand Smiles Flyers (used 484 in 2019 Hamburg Convention)
• Business Cards for Each Volunteer
• Passports
• Suitcase Hook Scale
• Camera (optional - iPhone will probably suffice)
• GoPro and tripod(optional)
• Car GPS (Program key points before departure)
• Umbrellas
• Computer
• Cell Phone Chargers and Power Pack (power pack very important)
• Hands Free Cell Phone Unit (optional - most rental cars now have hands free)
• Scissors
• Wire Cutting Pliers

To buy after arriving:

• Water
• Snacks
• Multi-bit screwdriver

Things to do in advance

• Convention Parking Pass
• Convention Stand Electicity
• Convention Stand Furniture
• Convention Stand Lighting
• Reserve Hotel or AirB&B
• Airplane Tickets
• Rental Car Reservation
• Rental Car Insurance
• Voting Delegate Papers
• Check with your Carrier on Cell Phone, Messaging and Data Charges