Volunteer Registration

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Revision as of 00:13, 10 August 2013 by Slogan621 (Talk | contribs)
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Contents

Video Tutorial

Watch the video tutorial by clicking here.

Where Do I Sign Up and Register For Clinics?

Visit http://www.thousandsmiles.org/new-registration

The remaining documentation on this page is for the new site only.

Accounts

Creating a new account

There are 3 steps to creating an account:

  • You will need to sign up. Part of the registration process will prompt for a valid username, e-mail and a password. You do that by clicking on the "Sign up" link on the top of the page.
  • Once you are signed up, the system will display a screen telling you an e-mail has been sent to you so that you can activate the account. You must read that e-mail, and click on the link to activate the account. You have seven days to activate the account. If you activate the account, then click on the activation link again, the system will display an error message indicating the account is already active. If you do not activate within seven days, you will need to return to the site and start over.
  • Once activated, you can login using the password you entered in step one. When you login the first time, you will be asked for profile information (name, contact info). Once filled in, you can access the rest of the site.

If not obvious already, you only need to create an account once. Subsequent visits to the site only require you to login.

You can reset the password at any time on an account by clicking the reset password link when not logged in. You can change the password using the change password link when logged in.

If you do not receive an e-mail when registering, be sure to enable thousandsmiles.org in your spam filters.

Registering For Clinics

Registering for a clinic

  • Log in using the username and password you used to create your account with. If you forgot your password, use the Reset password link to generate a new one.
  • Click on the "Clinic Registrations" link.
  • Click on "Register for an upcoming clinic"
  • Select the clinic you want to register for from the menu, then click Register.
  • Fill out the form that displays. Then click Register.

Your registration will be confirmed by an e-mail sent to your e-mail account.

Changing your registration

If you need to change anything about a registration for an upcoming clinic, follow these steps.

  • Log in using the username and password you used to create your account with.
  • Click on the clinic registrations link.
  • Find your registration, and click Edit
  • Make your changes, then click on the Register button.

Your changes will be saved.

Unregistering for a clinic

If you have registered for a clinic but need to cancel for whatever reason, we asked that you login to the site and delete the registration.

  • Log in using the username and password you used to create your account with.
  • Click on the clinic registrations link.
  • Find your registration, and click Delete

Your registration will be deleted for the specified clinic.

Automatic Registration (Recurring Registration)

A recurring clinic is a clinic that is regularly held at the same time each year, for the same number of dates. Most of Thousand Smiles clinics are recurring, and occur the first Friday in the months of February, May, August, and November. Each of these clinics is two days in length.

Most volunteers, but not all, return yearly for one or more clinics. If this is you, you will want to register for a recurring clinic.

Recurring Clinic Registration

A recurring clinic is not defined for a specific calendar date (e.g., 5/1/2014). Rather it is defined as in the following example "First Friday in the month of February, lasting 2 days". The administrators of the system will predefine recurring clinics in the system, just like all of the other clinics are defined.

Approximately a month before a recurring clinic, a new clinic is created and made available for registration for the specific date of the recurring clinic. You can register for this clinic by following the directions in Registering for a clinic, above. ic.

How To Set Up Automatic Clinic Registration

If you would like to automatically be registered for a recurring clinic each year, you must register for the specific recurring clinic. Once you sign up for the recurring clinic, you no longer need to register for the clinic, as the system will automatically register you for the clinic and send you an e-mail to tell you that you've been registered automatically. Once again, this will happen about 1 month before the clinic date.

What Happens if I am Automatically Registered, But I Can't Attend This Clinic?

Let's say you get an e-mail indicating you were automatically registered, but you are unable to attend. You can sign on and delete the registration as detailed above in Unregistering for a clinic. Your recurring clinic registration will still exist, and you be re-registered around the same time next year.

How Do I Permanently Remove a Recurring Registration?

If you want the system to stop automatically registering you for a recurring clinic, you must delete the recurring clinic registration.

Deactivating your account

You can deactivate your account at any time. Doing so will not cause any recurring registrations you have made to be deleted. However, you will no longer be automatically registered or sent any e-mails until you reactivate the account.

You might want to deactivate your account if you 1) no longer want to participate with Thousand Smiles as a volunteer or 2) you want to take some time off for a period of time.

How to Deactivate

To deactivate, you must first sign in. Then, click on the "deactivate account" link.

How to Reactivate

Click on the "reactivate account" link. You will be asked for either the user name of the account, or your e-mail address. Enter one of these, and click on "Search".

Getting help and reporting issues

Help may be obtained via e-mail. Please send mail to thousand-smiles-registrations@googlegroups.com to report bugs, request features, or ask questions not answered on the wiki.

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