Rotary International Convention Checklist
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== Rotary International Convention Display Checklist == | == Rotary International Convention Display Checklist == | ||
- | * Banners -6 for a | + | * Banners -6 for a Corner Booth, 9 for a Side Booth |
+ | * Banner for front of display table | ||
+ | * 3 Under Table Cloth Banner Support Brackets, with round head 1/4 chrome bolts | ||
+ | * Table Cloth | ||
+ | * Candy Bowl | ||
+ | * Candy (can be purchased locally) | ||
* Duct Tape | * Duct Tape | ||
+ | * Two sided stick tape (check and see if still good) | ||
+ | * Velcro (check and see if adhesive is still good) | ||
* Clear 2" Scotch Tape | * Clear 2" Scotch Tape | ||
- | * Banner Hooks 3 per | + | * Banner Hooks 3 per Banner + 6 Extras |
- | * 1" dia. | + | * 1" dia. Key Rings for Hanging Banners |
* Stapler | * Stapler | ||
- | * Charger Cords | + | * Charger Cords |
* Power Strip | * Power Strip | ||
- | * Power Adapters for | + | * Power Adapters for Host Country |
* Voltage Converters | * Voltage Converters | ||
- | * 1000 Thousand Smiles Flyers | + | * 1000 Thousand Smiles Flyers (used 484 in 2019 Hamburg Convention) |
- | * Business Cards for | + | * Business Cards for Each Volunteer |
* Passports | * Passports | ||
- | * Suitcase | + | * Suitcase Hook Scale |
- | * Camera | + | * Camera (optional - iPhone will probably suffice) |
- | * GoPro | + | * GoPro and tripod(optional) |
- | + | * Car GPS (Program key points before departure) | |
- | * Car GPS | + | |
* Umbrellas | * Umbrellas | ||
+ | * Computer | ||
+ | * Thumb Drive with videos | ||
+ | * Media Player | ||
+ | * TV Tripod Stand | ||
+ | * TV (Can be bought locally, Save box for return to San Diego) | ||
+ | * Cell Phone Chargers and Power Pack (power pack very important) | ||
+ | * Hands Free Cell Phone Unit (optional - most rental cars now have hands free) | ||
+ | * Scissors | ||
+ | * Wire Cutting Pliers | ||
+ | * Multi-bit screwdriver | ||
+ | '''TO BUY AFTER ARRIVING:''' | ||
+ | * Water | ||
+ | * Snacks | ||
+ | * Candy if not purchased before departure | ||
= Things to do in advance = | = Things to do in advance = | ||
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* Rental Car Insurance | * Rental Car Insurance | ||
* Voting Delegate Papers | * Voting Delegate Papers | ||
- | * Check with your | + | * Check with your Carrier on Cell Phone, Messaging and Data Charges |
+ | |||
+ | = At the Convention = | ||
+ | * Hang banners on back wall in logical order with impacting pictures where they will be at passer by's first sight | ||
+ | * Set up table in front of booth with 2 or 3 sets of brochures fanned out, business cards and candy bowl in the center at hands reach for passerbys | ||
+ | * Try to have at least one person in front of the table at all times making eye contact and verbally greeting the passerbys | ||
+ | * Try to keep telephone, smart pad and computer use at a minimum in the booth. If you are not making eye contact with the people they will usually walk right by without seeing what is in your booth | ||
+ | * Keep the booth manned all the time the House of Friendship is open |
Latest revision as of 20:49, 21 May 2022
Rotary International Convention Display Checklist
- Banners -6 for a Corner Booth, 9 for a Side Booth
- Banner for front of display table
- 3 Under Table Cloth Banner Support Brackets, with round head 1/4 chrome bolts
- Table Cloth
- Candy Bowl
- Candy (can be purchased locally)
- Duct Tape
- Two sided stick tape (check and see if still good)
- Velcro (check and see if adhesive is still good)
- Clear 2" Scotch Tape
- Banner Hooks 3 per Banner + 6 Extras
- 1" dia. Key Rings for Hanging Banners
- Stapler
- Charger Cords
- Power Strip
- Power Adapters for Host Country
- Voltage Converters
- 1000 Thousand Smiles Flyers (used 484 in 2019 Hamburg Convention)
- Business Cards for Each Volunteer
- Passports
- Suitcase Hook Scale
- Camera (optional - iPhone will probably suffice)
- GoPro and tripod(optional)
- Car GPS (Program key points before departure)
- Umbrellas
- Computer
- Thumb Drive with videos
- Media Player
- TV Tripod Stand
- TV (Can be bought locally, Save box for return to San Diego)
- Cell Phone Chargers and Power Pack (power pack very important)
- Hands Free Cell Phone Unit (optional - most rental cars now have hands free)
- Scissors
- Wire Cutting Pliers
- Multi-bit screwdriver
TO BUY AFTER ARRIVING:
- Water
- Snacks
- Candy if not purchased before departure
Things to do in advance
- Convention Parking Pass
- Convention Stand Electicity
- Convention Stand Furniture
- Convention Stand Lighting
- Reserve Hotel or AirB&B
- Airplane Tickets
- Rental Car Reservation
- Rental Car Insurance
- Voting Delegate Papers
- Check with your Carrier on Cell Phone, Messaging and Data Charges
At the Convention
- Hang banners on back wall in logical order with impacting pictures where they will be at passer by's first sight
- Set up table in front of booth with 2 or 3 sets of brochures fanned out, business cards and candy bowl in the center at hands reach for passerbys
- Try to have at least one person in front of the table at all times making eye contact and verbally greeting the passerbys
- Try to keep telephone, smart pad and computer use at a minimum in the booth. If you are not making eye contact with the people they will usually walk right by without seeing what is in your booth
- Keep the booth manned all the time the House of Friendship is open